Built for commercial flooring
Automate your materials pricing
SpecSync sends the RFQs, reads the supplier replies, and automatically populates pricing. Stop chasing prices across a dozen email threads.
First project free. No credit card. Under 10 minutes to set up.
What SpecSync is
SpecSync is a material pricing platform for commercial flooring subcontractors. Reps upload a takeoff and SpecSync groups the line items, sends grouped RFQs to your supplier list, and parses the pricing back from whatever the supplier sends.
PDFs, screenshots, replies in the email body, marked-up versions of your RFQ — SpecSync reads them all and populates each quoted price in your dashboard. Your job goes from chasing prices across a dozen email threads to reviewing and exporting.
How it works
From takeoff to populated bid in four steps.
Upload your takeoff.
Drop in a PDF, Excel sheet, or Bluebeam markup. SpecSync reads the line items: product type, quantity, unit of measure, location, finish notes. No template, no setup.
SpecSync sends the RFQs.
Line items get grouped by supplier and product category. Clean RFQ emails go to each supplier on your list, from your domain. Suppliers reply the way they always have.
Replies get read automatically.
PDF quotes. Screenshots. Prices typed in the email body. Marked-up RFQs. SpecSync parses every format and matches each price to the right line item. You confirm; you do not re-enter.
Pricing writes into your bid.
Your bid populates with current supplier pricing, organized the way you organize bids. Review, adjust margin, submit. Move on to the next one.
Customer story
"Our pricing time went from five hours a bid to thirty minutes. Same accuracy, three times the volume out the door."
90%
less time per bid
3×
more bids submitted
0
new estimators hired
1
workspace, not a dozen inboxes
How shops find us
Mostly a Florida flooring rep telling another Florida flooring rep that they got their Thursday nights back. The rest, on Google searching for "flooring RFQ software" at 9pm.
Built for the work you actually do
The scenarios that eat your week.
Carpet tile across multiple manufacturers
One project, four manufacturers, twelve color options, four reps quoting back at different times. SpecSync organizes every reply by line item so the bid stays straight.
LVT with attic stock and freight
Get the unit price, the freight estimate, and the attic stock add-on parsed into separate line items automatically. No more reading three PDFs to do the math.
Broadloom by the linear yard
Pricing by the LY, freight by zone, pad and install handled separately. Each supplier formats it differently. SpecSync normalizes them all into your bid format.
Base, transitions, and accessories
The line items that always get rushed at the end. SpecSync sends the RFQs in parallel with your main material requests so nothing waits on the last call of the day.
Multi-site rollouts
Same spec, twenty locations. SpecSync handles bulk RFQs and tracks regional pricing variations from suppliers in different markets. One bid, every location priced.
Last-minute spec changes
GC swaps the carpet two days before bid day. Re-send the RFQ to the new manufacturer, parse the reply, replace the line item. Done in fifteen minutes, not three hours.
Works with what you have
SpecSync sits on top of your existing tools.
Already using RFMS, Dancik, Pacific Solutions, Comp-U-Floor, or The EDGE? Keep them. SpecSync handles the part those tools were never built for: the email pricing loop with suppliers.
Your catalog stays where it is. Your bid format stays where it is. We just take the five hours a week you spend in Gmail and give it back to you.
Roadmap
Commercial flooring first. Other trades next.
The supplier pricing problem is not just flooring. Every commercial sub trade lives in the same inbox. Flooring is the deepest pain we have seen and the cleanest workflow to solve first. These are next.
FAQ
Questions reps and shop owners actually ask.
Does SpecSync replace my estimating software?
No. SpecSync works alongside RFMS, Dancik, Pacific Solutions, Comp-U-Floor, and The EDGE. Those tools handle catalog management and bid assembly. SpecSync handles the supplier pricing loop they were not built for — the back-and-forth with reps and the manual data entry from PDFs.
Do I need IT approval or a procurement process to start?
No. There is nothing to approve. SpecSync is $2 per project with no monthly fee and no contract. Sign up with your work email, run your first project free, and go from there. No demo, no IT ticket, no sign-off required.
How does SpecSync handle suppliers who quote weird PDF formats or screenshots?
SpecSync reads PDFs, screenshots, typed prices in the email body, and marked-up versions of your RFQ. Anything the system is not confident about is flagged for you to review. The goal is review-and-confirm, not re-enter.
Is my pricing data private? Do suppliers see each other?
Yes, fully private. Each supplier only sees the RFQ sent to them and your relationship stays one-on-one. No supplier ever sees another supplier's response, pricing, or even that they were one of several quoted.
How long does it take to get set up?
Under 10 minutes. Connect your Gmail or Outlook, paste your supplier list, upload a takeoff. You can run your first real bid through SpecSync the same day you sign up.
What if a supplier does not reply?
SpecSync tracks every open RFQ and surfaces the ones still waiting on responses. You can resend, follow up, or call directly from the workspace. Nothing falls through the cracks the way it does in a Gmail thread.
Can multiple reps on my team use it?
Yes. Each rep gets their own seat. Supplier lists, RFQ templates, and bid history can be shared at the shop level when your team is ready, but reps can run their own books day one.
What does it cost?
$2 per project. No subscription, no monthly fee, no minimums. Your first project is free. Full pricing details are on the pricing page.
What trades besides commercial flooring will you support?
Flooring is the focus right now because that is where the pain is deepest and the workflow is most consistent. Drywall, acoustical ceilings, painting, tile, and millwork are next. You can join a trade-specific waitlist on the trades page.
Who built SpecSync?
SpecSync is built by Plato Studio, a software company founded by Dillon Auxier and Jonathan Cornell. Daniel Lee at Signature Commercial Flooring was a design partner from day one and helped shape the workflow.
Submit more bids. Spend less time chasing prices.
$2 per project. First project free. No subscription, no credit card, no demo required.
$2 per project. No subscription. No approval needed.